How to migrate a google apps user data to a new google apps user account

Friday, 26 April 2013 13:22
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Why would I want to do this?

  • If you have a new employee who is taking over the responsibility of an old employee
  • If you want to change your email address user name for personal reasons

How do I do this?

There are essentially 2 steps in order to achieve this with minimal effort. Step 1 is to rename your user account, and step 2 is to add the old username as an alias to this user account

Step 1 - Rename a user

To rename a user:

  1. Have the user log out of his or her Google account.
  2. Sign in to the Google Admin panel.
  3. Click Users.
  4. If you created an organizational structure, select the organizational unit to which the user belongs.
  5. Select the check box next to the user's name and select More actions > Rename user, or click the row to open the user information page for that user and click the Rename user link.
  6. Enter the new name for the user.

    You can change the user's display name (First name and Last name) as well as his or her Primary email address. If your Google Apps account includes multiple domains, you can change the domain name by selecting it from the drop-down list.
  7. Click Rename user.

    It can take up to 10 minutes for a new primary email address to be reflected throughout the system, 24 hours for domain and personal contact changes to take effect, and up to 3 days before the user can use Google Talk. See Impact of renaming a user for a complete description.

Step 2 - Add a user alias

To add email aliases:

  1. Sign in to the Google Admin panel.
  2. Find the user account. You can either search or browse:
    • Search: Enter the user name in the search box at the top of the Google Admin panel, then click Search accounts.
    • Browse: Click Users.  If you created an organizational structure, select an organization from the organizational structure on the left.
  3. Click the row for the user account to display the user information page.
  4. Click Add a nickname.
  5. Enter the user name in the Add a nickname text box. The user name will be the portion of the user's email address that appears before the @ sign.
  6. Select the domain for the nickname. If you have secondary domains associated with your Google Apps account, the field to the right of the @ sign is a drop-down list with the available domains. The domain you select will be the portion of the user's email address that appears after the @ sign. (If you have a domain alias for your primary domain, every email address in the primary domain automatically has an email alias address in the alias domain.)
  7. Click Save changes. It can take up to 24 hours for the alias to become available.


Read 289167 times Last modified on Friday, 26 April 2013 13:39

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